Executive Assistant

Job Description

Executive Assistant – Cambridge

Location: Cambridge, CB2.

Salary: £21.65 per hour.

Full Time – Monday to Friday – 37 hours.

Contract: Up to 30^th September 2026 – possibly beyond.

Seeking an organised, proactive and professional Executive Assistant to provide high-quality support to senior elected members and leaders, including the Leadership Team, Leader of the Council, Councillors and the Mayor of Cambridge.

This is a varied and rewarding role where you will act as a key point of contact, ensuring senior stakeholders receive effective administrative, organisational and executive support.

You will help manage busy schedules, coordinate communications, prepare briefings and reports, organise events, and maintain efficient systems that enable senior leaders to fulfil their responsibilities effectively.

The role also includes supporting the Mayor’s Office, coordinating civic activities and events, and ensuring appropriate protocols are followed.

Key Responsibilities

• Provide professional executive and administrative support to senior leaders and elected members.
• Manage complex diaries, meetings, emails and correspondence.
• Prepare agendas, take minutes and monitor follow-up actions.
• Research, analyse and present information through briefings, reports and presentations.
• Coordinate communications with internal and external stakeholders.
• Organise civic, mayoral and leadership events.
• Support member induction, training programmes and key projects.
• Assist with complaints, Freedom of Information requests and Ombudsman enquiries.
• Monitor budgets, raise purchase orders and identify potential savings.
• Maintain effective filing, tracking and document management systems.
• Provide flexible support across the Executive Assistant team when required.

Essential

• Previous Executive Assistant or Personal Assistant experience supporting senior managers.
• Strong organisational skills with the ability to manage competing priorities.
• Experience researching, analysing and presenting information.
• Excellent written and verbal communication skills.
• Confidence dealing with a wide range of stakeholders, including members of the public.
• Strong attention to detail and ability to handle sensitive information confidentially.
• Proficiency in Microsoft 365, including Outlook, Word, Excel and Teams.

Desirable

• Experience monitoring budgets.
• Project administration or project management experience.
• Advanced word processing or typing qualifications.
• Spreadsheet and data analysis experience.

Recruitment is done in line with safe recruitment practices 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact Liam Heddle on liamh@4recruitmentservices.com