Administrator

Job Description

Administrator – Isle of Wight

Location: Newport, Isle of Wight, PO30.

Salary: £13.26 per hour.

Full Time – Monday to Friday – 37 hours.

Contract: Up to 31^st July 2026 – possibly beyond.

Job Purpose

To provide strong and effective administrative support to the Safeguarding Team. This includes developing and maintaining systems and processes to ensure the smooth running of the team; coordinating activity of Looked After Children Reviews and Child Protection Conferences; ensure specified deadlines and statutory requirements are met.

Job Context

• To provide substantial administrative support to the financial systems and processes within the teams. To include the administration of procurement card activity.
• To work with and across teams to ensure adequate cover is maintained for all areas of the directorate, including LADO and Quality Assurance.
• To provide an accurate word processing service to staff within the directorate to include but not exhaustive; letters; reports; minutes; templates etc.
• To organise, attend and record/minute sensitive meetings containing complex and confidential information to a high standard. Ensure meetings have the appropriate set-up (face-to-face, virtual or hybrid), equipment and both follow-up work and relevant recordings are completed accurately and in accordance with statutory timeframes.
• To be able to demonstrate a high standard of confidentiality and professionalism with families and professionals and communicate effectively with them.
• Recording information on the electronic social care client record (Mosaic) and related databases; to include scanning/saving records; update databases held in the team to support performance management; following the business rules and training provided.
• File retrieval – to be responsible for the collection of paper files from other locations and to update the recording requirements to ensure file location is correctly recorded.
• To undertake such other tasks consistent with this job description as required by the Business Support Team Leader.

Recruitment is done in line with safe recruitment practices 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact Liam Heddle on liamh@4recruitmentservices.com