Personal Assistant – Commissioning

Job Description

Personal Assistant – Commissioning

Location: West London

Rate: £18–£22 per hour

Contract: 3 months onrolling

Working Pattern: Hybrid (3 days per week in the office)

Hours: 35 hours per week, Monday to Friday

Role Overview

An excellent opportunity for an experienced Personal Assistant to support senior managers within the Commissioning team. This role requires a highly organised, proactive individual who can manage confidential information, coordinate complex schedules, and act as a key point of contact for internal and external stakeholders.

Key Responsibilities

• Act as first point of contact for senior managers, managing confidential and sensitive matters professionally.
• Provide comprehensive diary management, prioritising and coordinating meetings and key commitments.
• Organise meetings, events, travel and accommodation.
• Manage and prioritise high volumes of correspondence and communications.
• Prepare documents, presentations and reports using standard office software.
• Maintain accurate electronic filing systems and records.
• Process invoices, purchase orders and expenses.
• Coordinate IT access and equipment for new starters, movers and leavers.
• Support managers with ad hoc administrative and coordination tasks as required.

Essential Skills and Experience

• Proven experience as a Personal Assistant or Executive Assistant supporting senior management.
• Excellent organisational and time management skills.
• Strong communication and stakeholder management abilities.
• Advanced proficiency in Microsoft Word, Excel and PowerPoint.
• Ability to work proactively, using initiative and sound judgment.
• High level of discretion and attention to detail.

To find out more information please contact Lily at Lilye@4recruitmentservices.com

Recruitment is done in line with safe recruitment practices. We are an equal opportunity agency.