Business Support Assistant – Monmouthshire

Job Description

Business Support Assistant

Monmouthshire

3 Month Contract With view to Extend

Day-to-day of the role:

• Support colleagues with general incoming and outgoing correspondence e.g. letters, emails and communications requiring mail merges  
• Responsible for general administrative tasks e.g. photocopying, scanning, printing 
• Support catering colleagues with catering administration e.g. menus, food labels, kitchen monitoring forms  
• Responsible for minute taking e.g. team and Best Interest meetings, MDT’s and Safeguarding 
• Responsible for file management of paper and electronic notes and records  
• Support colleagues to store information correctly 
• Gather information to respond to Data Protection Subject Access requests (SARs) 
• Responsible for room and transport bookings  
• Responsible for creating new IT users 
• Responsible for database of IT equipment allocation, management and troubleshooting IT systems and equipment issues 
• Support the team manager with the monitoring and validating all financial information (including maintaining and updating the finance spreadsheet) 

 Financial

• Responsible for recording changes to care packages e.g. hospital admissions and discharges, closures etc. on FLO  
• Monitor and review dates of FAF provision and receipt  
• In liaison with others support the resolution of finance queries with care providers. 
• Responsible for maintaining supplies and stock control  
• Responsible for raising purchase requisitions  (Agresso/Oracle) 
• Responsible for raising goods receipt notes once invoices have been received against purchase orders (Agresso/Oracle) 
• Responsible for maintaining outstanding commitments by closing down purchase orders no longer required  
• Responsible for sales invoicing 
• Responsible for handling cash e.g. daily kitchen takings, meals, SW emergency fund, travelling expenses, fund raising, individuals weekly allowances and food bank vouchers 
• Responsible for managing and reconciling petty cash  
• Responsible for the banking of monies 
• Responsible for end of month transactions liaising with finance – including monthly spreadsheet of daily takings 

To discuss this vacancy in further detail or any other vacancies, please contact our Team on 02085149152 or email  hallew@4recruitmentservices.com